Jefferson County Letters (Reference)

This is not a stand-alone article, but rather a reference resource for another article.  In it is reproduced the text of two communications to The Not Fake News from the office of the County Clerk of Jefferson County, Kentucky relating to the primary of 23 June 2020.  To remove this from the stream narrative and for purely technical reasons, this has been back-dated several years; however, it should be clear that the emails were received on the 20th and 22nd of June 2020 respectively.


AUTOMATIC REPLY

Thank you for contacting the Jefferson County Clerk’s Office.  Due to the recent change in how we conduct elections in the state of Kentucky, the tremendous workload and time constraints have forced us to temporarily assign staff from most all departments to the Election Center. This required us to temporarily close many offices, including: The Dealer Department, Lien Department, Dixie, Downtown, East, Fairdale, Highview, Jeffersontown and West & Westport Branches.

 The Kentucky Primary Election is June 23.  Your questions and comments are important to us, however, please expect a longer than normal hold time if calling or e-mailing our office during this time.  We want to share a list of answers to a few of our commonly asked questions while you are waiting for a response.

HOW DO I RENEW MY REGISTRATION?

We offer the following four ways to renew:

MAIL-IN:  Mail registration, current KY insurance card and payment (plus a $2.00 mail-in processing fee). Acceptable forms of payment are check or credit card. We accept Visa/MC/Amex/Discover. If paying by credit card, please include your name as printed on the card, type of card you are using, credit card number and expiration date. Our mailing address is;  P.O. Box 33033, Louisville, KY  40232-3033.

TELEPHONE: You may call in your vehicle registration 24 hours a day and 7 days a week from home, work, or while you’re on vacation! To renew by phone, call: 502.569.3300

  •  YOU CANNOT USE THIS SERVICE IF YOUR REGISTRATION EXPIRATION IS FEBRUARY OR PRIOR, PLEASE CALL 574-5700, OR UTILIZE OUR “CHAT ONLINE” OPTION ON OUR WEBSITE TO DISCUSS YOUR OPTIONS FOR RENEWING. HAVE YOUR PLATE, TITLE NUMBER OF VIN AVAILABLE BEFORE CALLING. YOU MAY ONLY USE THIS SERVICE IF YOUR REGISTRATION EXPIRATION DATE IS MARCH OR NEWER.
  • Property tax must not be delinquent on any vehicle
  • Insurance must be current and verifiable
  • Address on current registration must be correct

Have the following information available when you call:

  • Title number of the vehicle to be renewed
  • Vehicle Identification Number (VIN)
  • The total amount due
  • Credit card information (Visa / MasterCard / AMEX / Discover / Bank acct. #and Rt.# for Debit
  • Daytime phone number
  • $2.00 mailing fee applies.

INTERNET:  Visit the Kentucky Motor Vehicle Licensing System at drive.ky.gov to start the process. A convenience fee issued by the state will be 2.75% of total plus $2.00 mailing fee.(Visa / MasterCard / AMX / Discover)

BRANCH DROP-BOX SERVICE:  If you have all the appropriate documents for your renewal, transfer, disabled parking application, etc., you may utilize the drop box service at all 8 motor vehicle branch locations.  Forms are provided at each drop box for you to include your contact information and payment information.  Payments must be made by check or credit card only.  The drop boxes are available Mon – Fri from 8:30 a.m. – 4:30 p.m.

**AN EMERGENCY DECLARATION BY THE KENTUCKY TRANSPORTATION CABINET SECRETARY**

Expiration dates of vehicle or vessel registrations, license plates, vehicle tag certificates and handicapped parking permits and other deadlines mandated by the Department of Vehicle Registration, including lien filings are extended for a period of 90 days, subsequent to their current expiration dates, and any additional fees for the late renewal of or application of such licenses, permits, certificates, cards and plates are hereby waived.

HOW DO I APPLY FOR A MARRIAGE LICENSE?

Marriage licenses are being issued by APPOINTMENT ONLY. The following applies to Jefferson County residents who are getting married within 30 days:

  • If your wedding is being performed within the next 30 days, in Jefferson County, please call our Professional License Department at 502-574-5884. An appointment will be scheduled to prepare your marriage application.HOW DO I REQUEST AN ABSENTEE BALLOT?

If you are registered voter in Kentucky you can request your mail-in ballot through the Kentucky State Board of Elections portal at vrsws.sos.ky.gov/abrweb  All voters are eligible to receive a mail-in absentee ballot due to COVID 19. If you want to vote by mail-in absentee ballot, you must make the request to obtain one by June 15 at 11:59 pm, EST.

Please note that Kentucky is a closed primary state. Only registered voters of the Democratic or Republican Parties are eligible to vote in their party’s primary. If you changed your party after December 31 or are not affiliated with either of the two major parties, you will not have a primary ballot unless you live in the 26th Senatorial district where there is a special election to fill an unexpired term.

The primary ballots have a date of May 19, 2020 because they were printed before the election date was postponed. Ballots containing the election date of May 19, 2020 are valid as to the June 23, 2020 election.

Drop boxes will be available at the Election Center for you to drop off your ballot now through 6:00 p.m. on June 23.  There will also be drop boxes available at the KY Expo Center from June 15 – 6:00 p.m. on June 23.

WHAT IF I’M UNABLE TO REQUEST MY BALLOT IN TIME?

There will be in-house absentee voting at the Election Center, by appointment, beginning June 8 – 22 from 8:30 a.m. – 4:30 p.m.  The Election Center is located at the Edison Building, 701 W. Ormsby Ave, Suite 301.  To make an appointment, please call 574-6100.

IS THAT THE ONLY LOCATION TO VOTE IN-PERSON?

There will also be in-person voting at the Kentucky Exposition Center beginning June 15 – June 23.

Where:  937 Phillips Lane, South Wing A and B

When:  June 15 – 22, Mon – Fri, from 8:30 a.m. – 4:30 p.m.

ENTER AT GATE 4. PARKING IS FREE

**ELECTION DAY** ALL IN-PERSON VOTING WILL BE AT THE KY EXPO CENTER

Where: 937 Phillips Lane, South Wing, A and B

When: Tuesday, June 23 | 6:00 a.m. to 6:00 p.m.

No appointment necessary.

ENTER AT GATES 2, 4 & 6. PARKING IS FREE

We are here Monday – Friday from 8:00 a.m. – 5:00 p.m. to answer your calls and e-mails. We also offer a Live Chat on our website to answer any questions. Please visit our website for additional information; www.jeffersoncountyclerk.org

We are working diligently to provide the most efficient service we can during this time. We thank you for your patience and understanding as we adapt to the current demands of the office.

Thank you,

Bobbie Holsclaw, County Clerk


RESPONSE FROM NORE GHIBAUDY, COUNTY BOARD OF ELECTIONS, TO TNFN

There are 616,525 registered voters in Jefferson County for this Primary Election.

With the change of dates from the May 19th election date and with COVID-19 being added to the KRS elections reasons for this Election to vote in-person or by mail the State Board of Elections said that each county would provide an in-person location on Election day. The Jefferson County Board of Elections secured the Kentucky Exposition Center for those individuals who did not request a mail-in ballot by application or portal and or changed their mind about voting or preferred to do it in person.

In Kentucky to secure a mail-in ballot from the Clerk’s Office is a two-part process.  We began accepting applications on February 4, 2020. A Voter requests and is sent an application, once the application is returned and the signature is verified against the voter registration card by a bipartisan team the voter is sent at ballot.

On May 22nd the State Board of Elections opened a portal to all registered voters in the state in all 120 counties. The deadline for requesting a ballot through the State Board of Elections portal was Monday, June 15 at 11:59 p.m.  The deadline for County Clerk’s Offices to mail out application requests and portal ballots was yesterday, Tuesday, June 16 at 11:59 p.m.

After filtering out the Jefferson County Voters who requested a ballot through both processes these were the totals 6.16.2020

Portal        Non-portal              Total

Requested 172,227     63,909                236,136 (Some application
we’re not returned)
Mailed        161,666     56,738                218,404

On Friday there were 1942 voters at the Exposition Center.  The total for last week was 7493.  Last year we had 2504 in-house absentee voting and just over 2500 mail-in ballot requests over a six-week period. This number does not include the Board of Elections located at the Edison Center.  In-person voting within the guidelines of the Kentucky Revised Statues began on June 8 and will end at the Election Center on June 22 at 4:30 p.m., the day before Election Day, June 23rd.

The Kentucky Exposition Center (KEC) is location centrally located, with ample parking (with shuttle provided), air/weather controlled so no voter would have to be out in the element, could provide a layout of the almost 2200 different ballot styles with at the same time.  At the same time provide the best solution for safety of the Election Officers and voters when it came to social distancing.    We also have a partner TARC, the city transportation system to provide free rides shuttling every 30 minutes to transport and return voters to the TARC headquarters beginning at 6:00 a.m. to 6:30 p.m.

We opened the KEC for in-person voting on June 15th at 8:30 a.m. to provide additional voting time for Jefferson County residents. (June 15th through June 19th & June 22nd ~ 8:30 a.m. to 4:30 p.m.)

Jefferson County has had the highest voter turnout for this Primary in the history of voting in Primary’s in Jefferson County and we still have today and Election Day tomorrow.

In Jefferson County there are 616,525 registered voters for this Election.

After filtering out the Jefferson County Voters who requested a ballot through both processes these were the totals 6.16.2020

Portal        Non-portal              Total

Requested 172,227     63,909                236,136 (Some applications were not returned)

Mailed        161,666     56,738                218,404

On Friday at the Exposition Center there were 1942 voter.  The total for last week was 7493.  Last year we had 2504 over a six week period. We have 165 Election Officers in addition to National Guard and Sheriff Deputies.

Normally, we have 256 polling locations for the 627 precincts.  We have not guesstimated how many voters will vote at the Exposition Center on June 23rd.


NOTE:  It is not the custom of The Not Fake News to make our communications public.  Quite the contrary; we believe strongly in the tradition of protecting our sources.  However, as both of these were in the nature of public communications, and as the individuals offered no objection to reproduction when approached, we’ve chosen to make an exception in this instance.  -Editor

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